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Title
Text copied to clipboard!Mail Clerk
Description
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We are looking for a detail-oriented and organized Mail Clerk to manage the flow of incoming and outgoing correspondence within our organization. The ideal candidate will be responsible for sorting, distributing, and preparing mail and packages, ensuring timely and accurate delivery to the appropriate departments or individuals. This role is essential in maintaining efficient communication and document handling across the company.
As a Mail Clerk, you will be expected to handle a variety of mailroom tasks, including operating postage machines, maintaining mail logs, and coordinating with courier services. You will also be responsible for ensuring that all mail is handled in accordance with company policies and privacy regulations. The position requires strong organizational skills, attention to detail, and the ability to work independently in a fast-paced environment.
In addition to mail handling, the Mail Clerk may assist with administrative tasks such as filing, photocopying, and maintaining office supplies. You will interact with various departments and external vendors, so strong communication skills and a professional demeanor are important. This is an excellent opportunity for someone looking to start a career in office administration or logistics.
Key attributes for success in this role include reliability, punctuality, and a proactive approach to problem-solving. Previous experience in a mailroom or administrative setting is preferred but not required, as on-the-job training will be provided. Familiarity with basic office equipment and computer systems is a plus.
If you are dependable, efficient, and enjoy working in a structured environment, we encourage you to apply for this position and become a vital part of our administrative team.
Responsibilities
Text copied to clipboard!- Sort and distribute incoming mail and packages
- Prepare outgoing mail, including labeling and postage
- Operate mailroom equipment such as postage meters and scanners
- Maintain accurate records of incoming and outgoing correspondence
- Coordinate with courier services for special deliveries
- Ensure timely delivery of mail to appropriate departments
- Assist with administrative tasks such as filing and photocopying
- Monitor and replenish mailroom and office supplies
- Follow company policies and privacy regulations
- Report any issues or delays in mail delivery
Requirements
Text copied to clipboard!- High school diploma or equivalent
- Strong organizational and time management skills
- Attention to detail and accuracy
- Ability to lift and carry packages up to 30 lbs
- Basic computer skills and familiarity with office equipment
- Good communication and interpersonal skills
- Ability to work independently and as part of a team
- Previous mailroom or administrative experience is a plus
- Punctual and reliable attendance
- Willingness to learn and adapt to new procedures
Potential interview questions
Text copied to clipboard!- Do you have any previous experience working in a mailroom?
- Are you comfortable lifting and carrying packages up to 30 lbs?
- How do you prioritize tasks when handling multiple deliveries?
- What steps do you take to ensure accuracy in sorting mail?
- Are you familiar with using postage meters and mail tracking systems?
- Can you describe a time when you resolved a delivery issue?
- How do you handle confidential or sensitive mail?
- Are you available to work full-time during regular business hours?
- What interests you about working as a Mail Clerk?
- How do you stay organized in a fast-paced environment?
